In our specialized world everything must be perfect. From a small thing like a mobile phone up to a brand new Aston Martin we expect only the best.
How can we ensure this high quality? We split the development process into different parts and let do every part by someone who can do it best. The sum of all parts is a high quality, very reliable and affordable end product. This splitting of the product development process needs a high level of coordinated teamwork.
A groupware or communication platform can help you to sync all the different productivity processes and ensure that you reach your goal within your estimated time frame and a satisfying result.
A modern, team capable platform must be easy to use. No one wants to spend time, finding out how things work. When you need to contact someone from your team you should be able to do this with just a few clicks. Otherwise you won't use your new communication system which will make it obsolete.
What should your new groupware do? Which functions are a must have? I'll make it short. You need appointments, tasks, notes, emails, a contact manager and a chat. This is all you need to organize your and your team member's day and to communicate with them. Of course there are platforms with much more functions available, but remember: The more features a program has, the more difficult it becomes to keep track of the important things. When people have too many options, they simply refuse and won't use your new system.
All data should be located within your company. Yes - there are lots of web services available for project management, but just think a second about it: What would happen to your project when the company who offers the web service gets into bankruptcy? What happens, if all data is stored online and you don't have an internet connection? Can you still continue to work, communicate with others and share information? Do you trust the company enough to store all your data at their place? It's better to set up a communication platform within your company. Good software tools offer additional data access over the internet too, so you're still able to work on the way and have everything available at your place.
How can we ensure this high quality? We split the development process into different parts and let do every part by someone who can do it best. The sum of all parts is a high quality, very reliable and affordable end product. This splitting of the product development process needs a high level of coordinated teamwork.
A groupware or communication platform can help you to sync all the different productivity processes and ensure that you reach your goal within your estimated time frame and a satisfying result.
A modern, team capable platform must be easy to use. No one wants to spend time, finding out how things work. When you need to contact someone from your team you should be able to do this with just a few clicks. Otherwise you won't use your new communication system which will make it obsolete.
What should your new groupware do? Which functions are a must have? I'll make it short. You need appointments, tasks, notes, emails, a contact manager and a chat. This is all you need to organize your and your team member's day and to communicate with them. Of course there are platforms with much more functions available, but remember: The more features a program has, the more difficult it becomes to keep track of the important things. When people have too many options, they simply refuse and won't use your new system.
All data should be located within your company. Yes - there are lots of web services available for project management, but just think a second about it: What would happen to your project when the company who offers the web service gets into bankruptcy? What happens, if all data is stored online and you don't have an internet connection? Can you still continue to work, communicate with others and share information? Do you trust the company enough to store all your data at their place? It's better to set up a communication platform within your company. Good software tools offer additional data access over the internet too, so you're still able to work on the way and have everything available at your place.
About the Author:
Dominik Sapinski is senior project manager at soft-evolution, an innovative provider of team management software Pimero.
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