Considering a small office phone system will be important when a small business owner is upgrading his old phone system or is integrating such a phone system for the first time. In this new digital millennium, there is a mistaken belief that such a phone system can be prohibitively expensive but, happily, that doesn't turn out to be the case in most instances.
When it comes time to look at getting such a phone system, it's always a good idea to take a look at the office it's going into and get a good gauge of what kind of functions and capabilities the phone system is going to need to deliver. Usually, such a small office will only require a two or four line system, though others may need up to eight. For the most part, usage rates determine line needs.
That's why it's a good idea to conduct a survey of at least a week's duration and in which the employees or office workers keep a log of phone usage for the day and what they're using the phone for. Some could be using it extensively and are also using it to make long-distance calls that are necessary.
Others may be using the phones sparingly or not at all. Learning as much about phone habits can help when it comes time to sit down with a telecom representative and come up with how complex the new phone system needs to be. Fortunately, most such small office phone system setups are not very complicated.
If cost is a consideration, there are a number of prepackaged phone systems available through the major telecom network providers and the physical equipment itself can be bought at many large discount office supply stores for under $100.
Planning can be vital when it comes to getting the most bang for the buck, and that's why it's smart to develop a working plan for integrating a small office phone system before spending a dime. Additionally, know what's generally needed before meeting with any telephone or telecom network salesman.
When it comes time to look at getting such a phone system, it's always a good idea to take a look at the office it's going into and get a good gauge of what kind of functions and capabilities the phone system is going to need to deliver. Usually, such a small office will only require a two or four line system, though others may need up to eight. For the most part, usage rates determine line needs.
That's why it's a good idea to conduct a survey of at least a week's duration and in which the employees or office workers keep a log of phone usage for the day and what they're using the phone for. Some could be using it extensively and are also using it to make long-distance calls that are necessary.
Others may be using the phones sparingly or not at all. Learning as much about phone habits can help when it comes time to sit down with a telecom representative and come up with how complex the new phone system needs to be. Fortunately, most such small office phone system setups are not very complicated.
If cost is a consideration, there are a number of prepackaged phone systems available through the major telecom network providers and the physical equipment itself can be bought at many large discount office supply stores for under $100.
Planning can be vital when it comes to getting the most bang for the buck, and that's why it's smart to develop a working plan for integrating a small office phone system before spending a dime. Additionally, know what's generally needed before meeting with any telephone or telecom network salesman.
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Finding small office telephone systems that work for your company can be a chore. There are virtual small business telephone service providers that add functionality to your existing phone service.
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